Privacy policy

CognityHire Private Limited, registered in Pune, Maharashtra, India. Where we run a search on a client’s behalf, we decide how candidate data is handled and are the controller for it. Where a client subscribes to our platform and runs their own hiring on it, they decide and we process on their instructions.

• Identity and contact details, and the contents of any résumé or profile you supply — including work history, skills and education.
• Details you or the hiring organisation provide about the role: current and expected compensation, notice period and location.
• Everything produced during an interview: your spoken and written answers, a transcript, code you write, diagrams you draw, and the audio and video of the session where that mode is used.
• Session integrity signals captured while an assessment is running, which may include camera presence, attention indicators, ambient audio characteristics and interaction patterns within the assessment window.
• Demographic information, only where you choose to give it.

Integrity signals are used to produce a confidence indicator for a human reviewer. They are never used to reject anyone automatically. Demographic information is never an input to any score, ranking or recommendation — it is used only to audit outcomes for disparity, and can be withheld with no effect on your assessment.

Before an assessment begins you are told what will be assessed, what will be recorded and how it will be used, and you are asked to consent. You may decline recording-heavy modes and sit a lower-integrity format where the role permits it. You may also decline the assessment entirely; we will tell the hiring organisation that you did, and nothing else.

Our systems evaluate your responses and produce scores, evidence and a recommendation. That is automated processing, and we want you to know exactly how far it goes.

• No candidate is rejected on an automated score alone. A person reviews before any decision that affects your progress.
• No candidate is rejected on an integrity signal alone. Flagged sessions go to a person.
• Every conclusion carries the evidence that produced it, so it can be examined rather than taken on trust.
• You can request the report written about you and challenge any specific finding in it.

These are product positions, not settings a client can switch off. If you believe a decision about you was made without meaningful human involvement, write to us at the address in section 10 and we will investigate.

To assess candidates against a role, to give hiring organisations evidence for a decision, to give you feedback on your own performance, to keep assessments credible, to audit our own outcomes for bias, and to meet legal obligations. We do not sell personal data, and we do not use candidate data for advertising.

• The organisation you are interviewing for, which receives your report, transcript and any work you produced.
• Third-party providers of the AI models that power evaluation, transcription and speech. Data sent to these providers may be processed outside India.
• Infrastructure, storage and communication providers acting on our instructions.
• Authorities, where the law requires it.

We require our providers to process data only on our instructions and not for their own purposes, including model training.

Assessment records are retained for the period agreed with the hiring organisation, after which sessions, transcripts and recordings are purged. Where you engaged with us directly and no engagement follows, we delete your data on request. Retention periods and regional storage can be configured per client.

Data is encrypted in transit and at rest. Access is role-based, scoped and logged, and we collect what informs an assessment and nothing more.

You may ask us for a copy of the data we hold about you, for the report generated about you, for corrections, and for deletion. You may withdraw consent, challenge a specific finding, and ask for human review of an automated evaluation. We will not treat you differently for exercising any of these.

Write to support@cognityhire.in for any request under this policy. If you are unhappy with our response you may escalate to the relevant data protection authority.

See also our security advice for candidates and our equal opportunity statement.